20-22 October 2020 | Eurostars Palacio Buenavista | Toledo, Spain

Information for Exhibitors & Sponsors ICCC20

Conference Location

ICCC20 will be held at Eurostars Palacio Buenavista, Toledo, Spain. The most luxurious hotel in La Mancha. An authentic palace with a dream spa that occupies the space where Buenavista Palace was erected, designed as it seems by Greco himself. The hotel includes a large garden, swimming pool, fitness center, and covered parking. The hotel is about a one hour drive from the airport. For more information on the hotel, please go to the Hotel & Travel Page.

Exhibitor Registration

The main contact for each exhibitor or sponsor has received a link to a page that includes information regarding complimentary registration. Please use the information found in that link to complete your registration. The deadline for exhibitor and sponsor registration is 1 October, 2020. If you have any questions, please email [email protected]

Exhibitor Set-up and Schedule

Exhibitor set-up:

20 October, 8:00-10:00

Exhibit Hours:

20 October, 10:30 – 19:30
21 October, 8:00 -15:30

Exhibitor breakdown:

21 October, 15:30 – 18:30

Hotel Accommodations

We have reserved a discounted block of rooms at Hotel Eurostars Palacio Buenavista,Toledo for €154 per night. Reserve early, conference hotel blocks always sell out quickly. Hotel reservations must be completed with your conference registration. If you have already registered for the conference and would like to make a reservation, please contact Nikki Principe at [email protected] 

Shipping To The Hotel

If you would like to ship your booth materials to the conference hotel in advance, or for sponsorships that include conference bag inserts, please be sure to include the following information on the shipping label:

1. Eurostars Palacio Buenavista (Att: Ioana Pazos / Events)
C/ Concilios de Toledo, nº1
45005 Toledo SPAIN

It is very important to mention on the package that the shipments are for ICCC2020

2. Complete return address with contact phone number

Please provide your shipment tracking details to the conference team here: Shipment Tracking

Show Guide Advertising Specifications

Art Deadline: 8 September, 2020

Mechanical Requirements:

Full Page Ad, Trim Size: 210mm x 297mm (8.27″ x 11.69″”), Live Area: 204mm x 291mm (8.03″x11.45″)

Half Page Ad: 210mm X 148 mm (8.27″ x 5.83″)

Quarter Page Ad: 74mm x 105mm (2.91″ x 4.13″)

File Format: High-resolution PDF file required. Almost any high-resolution PDF file acceptable. Files in Adobe’s PDF format created from an Adobe application using the PDF/X-1a:2001 specification preferred. Typically, PDF files are created from Postscript files utilizing Adobe Acrobat Distiller, but PDF’s created from InDesign will work as well. Line Screen, Binding: 133 for 4/c ads, 280% maximum density, 120 for B&W and 2/c ads, 180% maximum density. Saddlestitch.

File Submission Instructions: Email preferred. Send to [email protected] Files received will be confirmed. To mail, send memory device to Cnxtd Event Media Services, 421 Seventh Ave. #1012, New York, NY 10001. To FTP: We recommend Hightail, a free online FTP service. Visit www.hightail.com for instructions. For assistance call 212-866-2169.

Sponsorship Opportunities

Sponsors provide amenities and hospitality that otherwise would not be available to conference attendees. Remaining sponsorship opportunities range from €3,500 – €17,600. These sponsorships are designed to showcase your participation and drive additional traffic to your booth. Complete sponsorship information can be found here. For assistance contact Bill Rutledge at +1 212-866-2169, [email protected]

WIFI, Electric & AV Equipment

AV equipment can be rented through the hotel events department. Please find below the most common AV equipment & rates. Rates per unit and per day. VAT included (21%)

Tripod Screen 2×2: € 22

Front or Rear Projection Screen 2,05 x 2,64: € 59

Projector 3500 Lumens: € 146

Projector 5000 Lumens: € 262

Microphone wireless/lapel: € 44

Microphone headset: € 102

Sound system up to 100 people.: € 135

Lectern: € 80

Extension Cable: € 8 

Wireless Remote: € 25

Flipchart: € 30

PC Laptop: € 88 

TFT Monitor 32’’:€ 73

LED Screen 55’’ Full HD: € 218

Technical assistance (Up to 8 hours): € 220